bug 1131: More policies updated by Policy Officer
[cacert-devel.git] / www / policy / OrganisationAssurancePolicy_Australia.html
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16 <h1>
17 CAcert Organisation Assurance Program sub-policy for Australia
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24 Name: CAcert Organisation Assurance Program sub-policy Australia<a style="color: steelblue" href="https://svn.cacert.org/CAcert/Policies/ControlledDocumentList.html">COD11.AU</a>
25 <br>
26 Creation Date : 2008-04-02
27 <br>
28 Editor: Sam Johnston
29 <br>
30 Status: POLICY <a href="https://wiki.cacert.org/PolicyDecisions#p20140731">p20140731</a>
31 <br>
32 Licence: <a style="color: steelblue" href="https://wiki.cacert.org/Policy#Licence" title="this document is Copyright © CAcert Inc., licensed openly under CC-by-sa with all disputes resolved under DRP. More at wiki.cacert.org/Policy">CC-by-sa+DRP</a>
33
34 </td>
35 <td align="right" valign="top">
36 <a href="https://www.cacert.org/policy/PolicyOnPolicy.php">
37 <img src="images/cacert-policy.png" alt="OAP AU Status - POLICY" style="border-style: none;" height="31" width="88">
38 </a>
39 </td>
40 </tr>
41 </tbody>
42 </table>
43 </div>
44
45 <h2 id="g0.1">0. Preliminaries </h2>
46
47 <p>
48 This CAcert sub-policy extends the Organisation Assurance Policy
49 ("OAP") by specifying how the CAcert Organisation Assurance Program
50 ("COAP") is to be conducted by the assigned Organisation Assurer ("OA")
51 under the supervision of the Assurance Officer ("AO") for entities
52 within the defined scope.
53 </p>
54
55 <h2 id="g0.2">1. Scope</h2>
56
57 <p>
58 This sub-policy is applicable to:
59 <br>
60 </p>
61
62 <ol style="list-style-type: lower-alpha;">
63
64 <li>Australian legal entities:
65 <br>
66
67 <ol style="list-style-type: lower-roman;">
68
69 <li>Sole Traders</li>
70
71 <li>Partnerships</li>
72
73 <li>Companies</li>
74
75 <li>Trusts</li>
76
77 <li>Government Bodies &amp; Intrumentalities</li>
78
79 <li>Clubs &amp; Associations</li>
80
81 </ol>
82
83 </li>
84 </ol>
85
86 <h2 id="g0.3">2. Requirements </h2>
87
88 <p>
89 This section describes any scope specific requirements that are not otherwise defined in the OAP.
90 </p>
91
92 <h3 id="g0.3.1">2.1. Organisation </h3>
93
94 <ol style="list-style-type: lower-alpha;">
95
96 <li>For sole traders operating under their own name business name registration is OPTIONAL.</li>
97
98 <li>Applicants MUST be a valid legal entity but MAY have an arbitrary number of registered trading names.</li>
99
100 </ol>
101
102 <h3 id="g0.3.2">2.2. Records </h3>
103
104 <ol style="list-style-type: lower-alpha;">
105
106 <li>Digital Signatures MAY be accepted in Australia under the Electronic Transactions Act 2000.
107 </li>
108
109 <li>Historic documents MAY be accepted where it can be proven that
110 material changes have not been made (eg via absence of subsequent
111 submissions in official document listings).</li>
112
113 </ol>
114
115 <h3 id="g0.3.3">2.3. Application Form </h3>
116
117 <ol style="list-style-type: lower-alpha;">
118
119 <li>The licensing authority MUST be specified as 'Australian
120 Securities and Investments Commission (ASIC)' (for companies, trusts
121 etc) or a state office of fair trading (for sole traders, partnerships
122 and trading names).</li>
123
124 <li>Any applicable organisation identifiers (ACN/ABN/ARBN) MUST be
125 specified where applicable (not required for sole traders operating
126 under their own name).</li>
127
128 </ol>
129
130 <h2 id="g0.4">3. Registration </h2>
131
132 <h3 id="g0.4.1">3.1. Registries </h3>
133
134 <ol style="list-style-type: lower-alpha;">
135
136 <li>AusRegistry [<a title="AusRegistry" href="http://www.ausregistry.com.au/">http://www.ausregistry.com.au/</a>]
137 <br>
138
139 <ol>
140
141 <li>.au ccTLD WHOIS [<a title="AusRegistry WHOIS" href="http://whois.ausregistry.net.au/">http://whois.ausregistry.net.au/</a>]
142 <br>
143 </li>
144 </ol>
145 </li>
146
147 <li>Australian Securities and Investments Commission ("ASIC") [<a title="Australian Securities and Investments Commission" href="http://www.asic.gov.au/">http://www.asic.gov.au/</a>]
148 <br>
149
150 <ol style="list-style-type: lower-roman;">
151
152 <li>National Names Index [<a title="National Names Index" href="http://www.search.asic.gov.au/gns001.html">http://www.search.asic.gov.au/gns001.html</a>]
153 <br>
154 </li>
155 </ol>
156 </li>
157
158 <li>Australian state offices of fair trading [<a title="ACCC Contacts: State offices of fair trading" href="http://www.accc.gov.au/content/index.phtml/itemId/325459">http://www.accc.gov.au/content/index.phtml/itemId/325459</a>]
159 <br>
160
161 <ol style="list-style-type: lower-roman;">
162
163 <li>ACT Office of Fair Trading (OFT) [<a title="ACT Office of Fair Trading (OFT)" href="http://www.fairtrading.act.gov.au/">http://www.fairtrading.act.gov.au/</a>]</li>
164
165 <li>NT Consumer Affairs [<a title="NT Consumer Affairs" href="http://www.nt.gov.au/justice/consaffairs/">http://www.nt.gov.au/justice/consaffairs/</a>]</li>
166
167 <li>NSW Office of Fair Trading (OFT) [<a title="NSW Office of Fair Trading (OFT)" href="http://www.fairtrading.nsw.gov.au/">http://www.fairtrading.nsw.gov.au</a>]</li>
168
169 <li>QLD Office of Fair Trading (OFT) [<a title="QLD Office of Fair Trading (OFT)" href="http://www.fairtrading.qld.gov.au/">http://www.fairtrading.qld.gov.au</a>]</li>
170
171 <li>SA Office of Fair Trading (OFT) [<a title="SA Office of Fair Trading (OFT)" href="http://www.ocba.sa.gov.au/">http://www.ocba.sa.gov.au</a>]</li>
172
173 <li>TAS Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.tas.gov.au/">http://www.consumer.tas.gov.au/</a>]</li>
174
175 <li>VIC Office of Fair Trading (OFT) [<a title="TAS Office of Fair Trading (OFT)" href="http://www.consumer.vic.gov.au/">http://www.consumer.vic.gov.au</a>]</li>
176
177 <li>WA Department of Consumer and Employment Protection (DOCEP) [<a title="Department of Consumer and Employment Protection, WA (DOCEP)" href="http://www.docep.wa.gov.au/">http://www.docep.wa.gov.au</a>]</li>
178
179 </ol>
180
181 </li>
182
183 <li>Australian Taxation Office ("ATO") [<a title="Australian Taxation Office" href="http://www.ato.gov.au/">http://www.ato.gov.au/</a>]
184 <br>
185
186 <ol style="list-style-type: lower-roman;">
187
188 <li>Australian Business Register ("ABR") [<a title="Australian Business Register" href="http://www.abr.business.gov.au/">http://www.abr.business.gov.au/</a>]
189 <br>
190 </li>
191
192 </ol>
193
194 </li>
195
196 <li>Credit Reporting Agencies
197 <br>
198
199 <ol style="list-style-type: lower-roman;">
200
201 <li>Dun &amp; Bradstreet (Australia) [<a title="Dun &amp; Bradstreet (Australia)" href="http://www.dnb.com.au/">http://www.dnb.com.au/</a>]
202 <br></li>
203
204 <li>Veda Advantage [<a title="Veda Advantage" href="http://www.vedaadvantage.com/">http://www.vedaadvantage.com/</a>]
205 <br></li>
206
207 </ol>
208
209 </li>
210
211 </ol>
212
213 <h3 id="g0.4.2">3.2. Agents </h3>
214
215 <ol style="list-style-type: lower-alpha;">
216
217 <li>ASIC
218 <br>
219
220 <ol style="list-style-type: lower-roman;">
221
222 <li>ASIC Information Brokers [<a title="ASIC Information Brokers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/Information+brokers?openDocument</a>]</li>
223
224 <li>ASIC Service Centers [<a title="ASIC Service Centers" href="http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument">http://www.asic.gov.au/asic/asic.nsf/byheadline/ASIC+Service+Centre+Addresses?openDocument</a>]</li>
225
226 </ol>
227
228 </li>
229
230 </ol>
231
232 <h3 id="g0.4.3">3.3. Identifiers </h3>
233
234 <ol style="list-style-type: lower-alpha;">
235
236 <li>Australian Company Number ("ACN") is a unique 9 digit identifying
237 number assigned by ASIC when a body becomes registered as a company
238 under corporations law.</li>
239
240 <li>Australian Registered Body Number ("ARBN") is a unique 9 digit
241 identifying number assigned by ASIC when a body is registered with them
242 other than as a company, for example registrable Australian bodies.
243 <br></li>
244
245 <li>Australian Business Number ("ABN") is a unique 11 digit
246 identifying number issued to all entities registered in the Australian
247 Business Register (ABR).</li>
248
249 </ol>
250
251 <h3 id="g0.4.4">3.4. Documents </h3>
252
253 <ol style="list-style-type: lower-alpha;">
254
255 <li>ASIC Company Extract</li>
256
257 <li>Credit File</li>
258
259 </ol>
260
261 <h2 id="g0.5">4. Processes </h2>
262
263 <h3 id="g0.5.1">4.1. Assurance </h3>
264
265 <ol style="list-style-type: lower-alpha;">
266
267 <li>Each person listed in an application MUST be individually assured and referenced by a confirmed email.</li>
268
269 <li>Sole traders operating under their own name MAY be automatically approved without further checks.</li>
270
271 <li>All other trading names (including companies) MUST be verified
272 against the National Names Index and/or Australian Business Register,
273 where the status MUST be 'Registered' or 'Active' respectively.</li>
274
275 <li>Partnership applicants MUST additionally be verified in the
276 register as a current individual member and SHOULD be a managing
277 partner.</li>
278
279 <li>Company applications MUST be made by an individual who is duly authorised to sign on behalf of the company:
280
281 <ol style="list-style-type: lower-roman;">
282
283 <li>Officeholder applicants (directors or preferably secretary)
284 MUST be verified in an "ASIC Company Extract" (obtained for a fee
285 reclaimable from the applicant by the OA from an ASIC Service Center or
286 ASIC Information Broker) or "Credit File" from a "Credit Reporting
287 Agency".</li>
288
289 <li>Any other applicant MUST prove that they are duly authorised to
290 sign on behalf of the entity (for example via delegation and/or under
291 replacible rules) to the satisfaction of the OA, for approval by the AO.</li>
292
293 </ol>
294
295 </li>
296
297 <li>Trust applications MUST be made by the trustee.</li>
298
299 <li>Government Body &amp; Intrumentality applications MUST be made by
300 a duly authorised person and the relevant authorisation must accompany
301 the application.</li>
302
303 <li>Club &amp; Association applications MUST be made by the secretary of the club or association.</li>
304
305 </ol>
306
307
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